Every Vendor Approved. Every Lot Traceable.
Foodservice distributors work with thousands of vendors. Nulogy keeps their approvals and documents current, and links every lot you receive, repack and ship. One centralized platform for every supplier.
Accountable In Both Directions
What You Chase
- GFSI certificates that expire quietly
- Insurance certificates with cancellation clauses
- Allergen statements and specifications
- Lot codes sent as a PDF, or a photo of one
- Formula changes you should have approved first
What You Owe
- A complete, sortable file inside 24 hours
- Proof you reviewed higher-risk suppliers twice a year
- Quarterly mock recalls for institutional accounts
- Country of origin and allergens, per item, per state
- Who received the lot, before Friday ends
You answer for both ends of that chain. Neither one runs on your systems. With Nulogy, you get both sides onto the same record.
All Your Suppliers and Traceability Data in One Place.
Today the same supplier information reaches you through a portal, an email, a spreadsheet and an EDI feed, and lands in four different places. One platform holds the vendor and the lots it shipped together, so the answer is already assembled before anyone asks for it.
Four channels, four copies, and no single place that says what is current.
One record, and every lot tied to it, served to everyone who asks.
Every supplier, every document and every lot, in one place you can answer from.
Two Products. One System.
Supplier governance and lot traceability are the same data problem seen from two ends. Here they share one record, so what a supplier submits once is what a recall investigation reads.
Nulogy Supplier Compliance
Every vendor, every document, every approval decision in one place, with the evidence attached.
Certifications by status and expiry, with the source document and every linked record attached.
Supplier portalOne login for a supplier across every customer they serve on Nulogy.
Certification managementExpiry surfaced early enough to renew, with the follow-up already scheduled.
Risk tiering and approvalApproved, conditional or suspended, by site and category, visible to procurement.
Self-assessmentsBuild a questionnaire once, score it automatically, reuse it across the base.
Non-conformances and CAPAFindings, corrective actions and closure evidence on one record.
AI document scannerA match or mismatch verdict at upload, so a mismatch is caught before it enters the file.
Nulogy Track and Trace
Built for FSMA 204, and for the customer asking the same question with a shorter deadline.
The critical tracking event register, filtered by event type and traceability lot code.
- Critical tracking event registerSearchable by lot code, product, supplier or customer.
- Key data element captureCaptured as the work happens, not reconstructed afterward.
- Lot genealogyA finished lot decomposes back to every input lot that made it.
- One-click FDA extractA sortable file inside the 24-hour window, without a weekend of assembly.
- Recall triggerStart from any tracking event and reach every affected customer.
- Traceability planA living plan documenting where the data lives and who owns it.
ReceivingLot code and source captured at the dockTransformationParent and child lots linked when you repack
ShippingData passed forward to your customerNulogy works alongside the ERP, WMS and quality systems you already run. Keep what works, and gain one place to answer from.
Where The Work Changes First
A supply base that keeps growing, and a team that does not. These are the three places it shows.
Onboarding without the chase
Suppliers submit through a portal against your templates, and approvals move through a defined workflow instead of an inbox. Launch dates stop waiting on paperwork.
Claimbacks, simplified
Non-conformances, corrective actions and claimbacks run in one workflow with the evidence attached. Recovery rates and repeat cost drivers become something you can show, not something you suspect.
Always audit and recall ready
Records, certificates, risk ratings and corrective action history sit in one place, and expiring documents surface before they lapse. A traceback runs across sites in minutes.
Your team moves from chasing documents to developing suppliers.
Foodservice Distribution Runs On Nulogy
We have spent two decades getting suppliers and the companies that buy from them working off the same record.
Coordination Made The Difference
Most of what lands on a distributor's supplier program has little to do with FSMA 204. Where the rule does apply, the useful question is what actually worked.
FDA ran readiness exercises with 15 companies across the supply chain, including processors, distributors, retailers and restaurants. Participants used everything from invoices and bills of lading to warehouse and ERP systems, RFID tags and GS1 barcodes. The tools were not what separated them.
In at least two cases, restaurants and retailers coordinated with their suppliers ahead of the request and filed the whole chain's data inside the first 24 hours. FDA reports that this compressed what would otherwise have taken 48 to 96 hours across multiple requests into a single day and a single request.
The report also names inconsistent buyer requirements as what complicates implementation for distributors and suppliers, and concludes that greater standardization and harmonization between buyers and suppliers could meaningfully reduce it.
"Supply chain alignment mattered more than technology."
U.S. Food and Drug Administration, Traceability Readiness Tabletop Exercises Final Report, 2026That is not a technology gap. Strong collaboration between supply chain partners is essential, and it has been our focus for more than 20 years.
Most participants answered inside 24 hours. Far fewer answered completely, and the gap sat in what arrived from upstream.
Recall Readiness Gap Analysis
Thirty-six statements across six areas. You score each one on what is confirmed and working today, not on what is planned, and the result shows where the gaps actually sit.
Bring us the result and we will walk through it with you.
It surfaces gaps. It does not certify compliance, and it is not legal or regulatory advice.
Questions We Get From Distributors
We are not working on traceability yet. Is this still relevant to us?
Yes, and it is where most distributors start. The larger share of the work is supplier qualification, document and certificate control, risk tiering and approval status, which is the program your chain customers audit and the one that stands on its own. Traceability sits on top of the same supplier records when you are ready for it.
Which critical tracking events does a distributor actually perform?
Receiving, shipping, and transformation where it applies. A distribution center that receives a Food Traceability List product records receiving data, passes shipping data forward to its customer, and creates a new traceability lot code only when it transforms product, for example by repacking or relabeling. Breaking a master case is not transformation unless the product is repacked as part of that break.
Our customers assume we handle traceability for them. Is that right?
Partly. A restaurant or retailer receiving a listed food still carries its own receiving-event obligations. You can hold records on their behalf under an arrangement, but the responsible entity has to produce the required information when it is requested. Worth confirming with your accounts rather than letting the assumption stand.
Do we have to use standardized identifiers like GTINs?
FDA does not require any particular standard. The rule is agnostic about how you identify products and locations, as long as the required data elements are present and an investigator can reach the actual lot code source without unnecessary delay. In practice, standardized identifiers are how most of the industry is doing it, and several large buyers are making them a condition of sale, so the commercial pressure is real even where the regulatory requirement is not.
What happens when a supplier will not send the data?
A non-exempt supplier is obligated to provide it, and the practical answer is that missing information prevents you from meeting your own obligations. That conversation lands better with a record of what was requested, when, and what came back. Tiering suppliers by data maturity helps too, since a vendor still working on paper needs a different path than one already sending structured data.
The compliance date moved to 2028. Why start now?
Because the work is supplier work, and supplier work is slow. Mapping events, aligning data capture, tiering a supply base and running a first mock recall is not a project you start twelve months out. And your customers' requirements were never tied to the FDA date to begin with.
Are we the importer under FSVP?
If you are the U.S. owner or consignee of an imported food at entry, then yes, you are the FSVP importer and you carry supplier verification obligations including re-evaluation on a fixed cycle. Many distributors underestimate this, and FSVP inspections are largely records reviews, which means you can fail one without anything being wrong with the food.
Related Resources
Nulogy Supplier Compliance
Onboarding, documents, certifications and approval across a large supply base.
Nulogy Track and Trace
Critical tracking events, key data elements and FDA-ready records.
FSMA 204 Resources
Guidance, the Food Traceability List, and what the rule asks of each node.
Bring Your Toughest Supplier Problem
We will walk it through with you and find a solution together.
- A conversation with people who work in foodservice distribution
- Supplier Compliance, Nulogy Track and Trace, or both
- Where to start, and what it actually takes